(In House) Legal Administrator

JOB TITLE:       Legal Administrator – Contracts, Commercial Agreements, & Management of Legal
Operations

LOCATION:       Remote (TBD) – San Francisco Bay Area or New York City metro area

REPORTS TO:     Senior Manager Legal Services and Compliance

TYPE:          Regular – Full-Time w/ Benefits – Non-Exempt/Hourly

SALARY:        $70,000 to $90,000 Annual Salary ($36 - $43 per hour)


OVERVIEW
The Legal Administrator provides comprehensive legal and administrative support across the
organization, with a primary focus on managing leases, commercial agreements, and
contract workflows. Reporting to the Senior Manager, Legal Services & Compliance, the position is
responsible for keeping matters moving on a timely or proactive basis including scheduling and
follow-ups, ensuring agreements are fully executed, organizing contracts by subject matter and
status, and preparing documents for the Senior Manager’s review. This position ensures the
efficient coordination, execution, and organization of legal documents and processes. The position
works closely with various internal teams—including, Retail, Finance, Operations, and Legal
colleagues and external partners—to support ongoing business needs, including but not limited to
retail growth initiatives.

Contract Administration

•  Support the full lifecycle of contract documentation, including new leases, amendments,
renewals, estoppels, and related correspondence.
•  Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up and
communication with relevant departments.
•  Maintain well-organized, accurate records and ensure lease files are properly executed, stored,
and accessible.
•  Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new
locations, relocations, expansions, and closures.
Commercial Agreement Support

•  Prepare, format, proofread, and route commercial agreements and contract-related documents for
internal and external stakeholders with guidance from Senior Manager Legal services and compliance.
•  Manage approval workflows and signature processes using contract management systems. Maintain an
up-to-date contract repository ensuring version control and document accuracy.
•  Conduct preliminary reviews of incoming agreements for completeness and alignment with internal
guidelines Support and receive direction from the Senior Manager Legal Services and Compliance.

Management of Legal Operations

•  Proactively manage and support the Senior Manager’s calendar for lease, contract, and compliance
matters, including scheduling internal and external meetings, sending invites, and coordinating
logistics.
•  Prepare and distribute meeting agendas; capture key discussion points, decisions, and action
items; and circulate clear meeting summaries and follow-up lists.
•  Assist with compliance activities, including tracking and reporting on policy acknowledgments,
training logs, regulatory filings, and audit support items.
•  Help maintain and refine internal processes, templates, procedures, and playbooks to improve
consistency, efficiency, and scalability of Legal Services.
•  Generate periodic reports, dashboards, and metrics for the Senior Manager and Legal leadership
relating to leases, contracts, and compliance status.
•  Serve as a key point of coordination for the Senior Manager, ensuring matters are progressing,
deadlines are tracked, and stakeholders receive timely updates and follow-through.

Cross-Functional Coordination

•  Serve as a key liaison for internal teams on matters relating to contract status, lease
documentation, and compliance requirements.
•  Coordinate meetings, timelines, and communication between Legal Services and departments such as
Retail, Real Estate, Construction, Operations, and Finance.

Communicate with external parties including landlords, vendors, consultants, and legal counsel to
facilitate timely document exchanges.

Qualifications Education & Experience
•  Bachelor’s degree preferred; equivalent experience will be considered.
•  2–4 years of experience in legal administration, lease administration, contract management, or
similar roles.
•  Experience in lease or commercial contract environments strongly preferred; exposure to retail
leases a plus.


Skills & Competencies

•  Excellent attention to detail, accuracy, and document management discipline.
•  Strong organizational and time-management skills with the ability to handle multiple priorities 
in a fast-paced environment.
•  Proficiency with Microsoft Office and experience with contract management or document repository 
systems.
•  Strong communication skills, both written and verbal.
•  Ability to work effectively with cross-functional teams and maintain confidentiality.
•  Strong sense of integrity and kindness.
Attributes for Success

•  Proactive, resourceful, and solutions-oriented in managing shifting priorities.
•  Strong customer-service mindset with the ability to support diverse internal and external 
partners.
•  Comfortable working in a growing, evolving business environment.
•  Committed to process improvement and operational excellence.